Setting minimum night requirements in PriceLabs

Setting Dynamic Minimum Stay Restrictions in PriceLabs

 Before we get started, users should know that Minimum Stay Restrictions are used to control how long a booking should be on certain dates. These settings should be used with a knowledge of your market, and the kind of bookings you want to get. 

How to set minimum stay restrictions? 

The minimum stay options can be accessed from the "Edit" button on the Customizations panel when you review prices for a listing.

Next, head to the "Stay Restrictions" tab.

Once you toggle on the "Minimum Stay Update" option to see a larger menu will open up.

Here's how you can use the available options:
  1. Select a minimum-stay profile: There are two available options here -
    1. If you have an appropriate min-stay profile saved on your account, you can just use that profile instead of entering all the fields again (more on min-stay profiles later in this article!).
    2. If you want to enter custom values, you can choose the custom option and fill in the fields below as desired.
  2. Default Min Stay Rule: This is the default setting that'll be applied to any dates that don't have one of the special rules that can be applied as an exception. You can choose one of three values:
    • Fixed (most common): You can choose a default minimum stay to be set for weekdays and weekends. You must set a min-stay in each box, and must enter a number greater than zero.
    • Booking Value: If the value in the box is 300 (currency same as that of the listing), then we calculate a minimum stay for the check-in date such that a booking value less than 300 is not possible. As an example, if the prices for 5 consecutive dates between 2 bookings is (100, 200, 150, 100, 200), then the minimum nights for those dates will be (2, 2, 3, 2, 2) where the values will be calculated like this: 100+200=2 night, 200+15=2 nights, 150+100+200=3 nights, 100+200=2 nights. If your primary focus is revenue then this is a good fit for you.
    • None (rarely used): This implies that by default we won't apply a minimum stay for your listing. You won't be able to save any of the special options below. (If you already have settings saved for last-minute, orphan, or far-out bookings from our previous UI, those will continue to apply as before - we recommend turning these off if choosing "None").
  3. Minimum Stay for Last Minute Bookings: You can specify a minimum nights length and specify how many days out this should become active. In the image above, we have set the next 7 days to have a 1-night minimum requirement for weekdays, and 2-nights for weekends - this can greatly increase the chances of getting last-minute bookings which tend to be shorter in length. You can specify up to 3 last-minute min-night rules.
  4. Minimum Stay for Far Out Bookings: You can specify a minimum nights length and how far out this should be active. In the example above, we have set a 7-night minimum stay more than 180 days out. This is useful to try and fill up your calendar with longer bookings far out, and allow regular 3-night minimum in the main booking window (depends on your location!). You can specify up to 3 last min-night rules. 
  5. Minimum Stay for Orphan Bookings: You can specify that any of the above minimum nights rules be overridden if the default minimum nights rule is longer than an orphan gap in bookings, so a 2-night gap will not be adjusted if your default min-stay is for one night. To turn on this setting you should also have a default minimum stay rule in place so a gap length can be determined. You get a few different options in the drop-down (each of these is activated only if the min-stay setting needs to be reduced to accommodate a booking):
    • Length of Gap: For any gap of length specified in the box (in the example above, gaps between 1 and 4 days), we will set the minimum to be the same as the length of the gap. If you are using a value-based default minimum stay, this will change the daily rates of the orphan period to meet your required booking value.
    • (Length of Gap - 1): For any gap of length specified in the box (in the example above, gaps between 1 and 4 days), we will set the minimum stay to be one night shorter than the length of the gap. This is useful because it might be pretty hard to fill a 4-day gap with an exactly 4-night booking, but somewhat easier to find a 3-night booking (though it will leave a 1-day gap open). Note that 1-day gaps will stay at a 1-night minimum. If you are using a valued-based default minimum stay then the daily rates for orphan periods will be adjusted so that the shortest stay allowed meets the minimum booking value required. 
    • Choose a number: If the value in the box is 1 (as in the example), then we will apply a 1-night minimum for all days in gaps between 1 and 4 days. 
  6.  Minimum Stay for Adjacent Bookings: These settings allow you to modify the minimum stays of the dates before and after bookings. It was primarily designed to allow users to take shorter bookings when they don't create a gap night. 
    1. Adjacent bookings BEFORE an existing booking/block: These settings are useful to specify what kind of bookings you're ok taking before another existing booking/blocked date. In the example above, we're saying that a 2-night booking is okay to take if it starts 2 nights before an existing unavailable date (thus resulting in no gap days).
    2. Adjacent bookings AFTER an existing booking/block:  These settings are useful to specify what kind of bookings you're ok taking after another existing booking/blocked date, and can also be used to avoid orphan gaps from being created after a booking.
      1. You can specify if you are OK with a shorter booking after an existing reservation, as long as it doesn't create a gap.
      2. Prevent gap creation: more on this soon.
  7.  Lowest Minimum Stay Allowed: This option is like minimum price, but for minstays. This rule has the highest priority of all rules, and does not allow the minstay to go below it (even with date specific overrides). It can be useful to set at a listing's-level for a listing that requires a higher minstay, so that group customizations or DSO's does not reduce the minstay beyond what's set up here.
Once the rules have been set up, you can see the minimum night setting on the calendar at the top left of each date, and hovering over a date provides the reason the min-night was set to a certain value You can also use the "Download CSV" link in the lower right corner to see all the settings at a glance in Excel.

Group and Account level minimum stay restrictions

You can also apply these settings for certain groups of listings or your entire account by setting these up on the Customization page (Navigation Bar: Dynamic Pricing >> Customizations). Any rules you apply here will be used for all the listings in the account. If you want certain listings not to have the default rule, you can apply a special setting for those listings individually as described above. A full description of the hierarchy is available here.

Saved profiles for minimum stay restrictions

As you've seen above, our minimum night settings can be fairly detailed! With group settings, we make it easier to apply settings across many listings in your portfolio. However, there might be times when it's easier to save your min-stay settings as a profile and use it for different listings, groups, and even seasons (see below). This can be achieved by going to the Customization page (Navigation Bar: Dynamic Pricing >> Customizations) and heading over to the "Min Stay Profiles" tab. Here you can create, edit, and clone profiles to be used in other customizations!

Creating seasonal minimum stay restrictions

There are markets where depending on the season, you might want to have a different (and still dynamic!) min-stay setting. This can be achieved by editing your Custom Seasonal Profile and selecting a min-stay profile for each setting. If you leave any season with "None" as the min-stay profile, it'll default to the listing/group/account level setting as appropriate.

Creating minimum stay restrictions for specific dates/events

Like always, you can click on certain dates and override these custom settings using Date Specific Overrides. Setting a minimum night requirement here will override all of your regular rules except the orphan day minimum stay setting. If you setup a custom four day minimum stay for certain dates, and two bookings result in a 2-day gap, we will apply the orphan day setting to ensure that you are able to get a booking in that gap as well. 


Hierarchy of the Customizations

From highest to lowest priority, the rules are:
  1. Orphan Day Minimum Stay 
  2. Date Specific Override Minimum Stay
  3. Adjacent Day (after booking) Minimum Stay
  4. Adjacent Day (before booking) Minimum Stay
  5. Far out Minimum Stay
  6. Last Minute Minimum Stay
  7. Default Minimum Stay
Example - According to these rules, if a Last minute day is also an Orphan day, then the Orphan day Minimum stay restriction will apply as it has higher priority.

Video Tutorial 

You can find a 5-min summary of the min-stay capabilities here!

Min Stay Recommendation Engine

If you are not sure what Minimum Stay Restrictions would work for your listing, you can use our Min Stay Recommendation Engine which helps you create minimum stay rules either Short-term or Mid-term based on the market data of your hyper-local area.

You can learn more about how this tool works here.

Advanced features only available by request

There are a few settings that are only available by request. Feel free to contact our support team and ask us to enable them on your account.
  • Allow Minstay Increase: You can use this feature to allow minstay increases through Orphan and Adjacent rules. Users with this customization will see a checkbox on each level of the rule that enables minstay increases.
  • Don't overwrite date overrides: an option for Orphan Minstay that prevents it from reducing the minstay where there is a DSO. Users with this customization will see a checkbox that applies to all Orphan Minstay levels.
  • Flexible range for Orphan gap minstay rules: an option for Orphan Minstay that restricts the rule to a certain booking window. Useful for users who only want to have Orphan Minstay rules last minute for example (useful in markets where cancellations are common). 

PMS specific notes

Please review the following system-specific notes before continuing: 
  1. For connections to LavandaLodgify, Stays, VRM, and Yield Planet, and when uploading rates using our extension, min-stays must be set in PriceLabs or sync will fail
  2. For connections to AirbnbGuesty, and Tokeet, PriceLabs will overwrite all minimum-night settings you might already have in place with what you have set on PriceLabs.
  3. For connections to Beds24, you must first make sure your min-stay in Beds24 is set to 1 or none in SETTINGS->PROPERTIES-ROOMS-SETUP and/or in SETTINGS-PROPERTIES-ROOMS OFFERS or PriceLabs min-stays will not appear on the Beds24 rates tape. 
  4. For connections to Vreasy, if a minimum night requirement is not sent from PriceLabs then all min-stay values will become 1
  5. These features are currently not available for Host toolsKigoMaxxton, and MyRent.

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