Scheduling When Your Listing Syncs (Timed Sync)

Scheduling When Your Listing Syncs (Timed Sync)

Info
  • Real Time Sync is now called Booking Surge Protection.
  • Additional Sync is now called Last Min Time of Day Pricing.
  • If your account still shows the old names, you’ll be moved to the new experience soon. Nothing changes in how your sync works in the meantime.

PriceLabs automatically updates prices overnight for PMS, Airbnb, and VRBO listings with sync enabled. You can also push updates instantly using the Sync Now button.

Beyond that overnight update, Sync Settings gives you four ways to control when your prices sync. This article covers each option, what it costs, and when to use it.

Summary of Sync Options

Option

What it does


Cost

Default Sync

One automatic overnight sync


Free with Dynamic Pricing subscription

Specify Your Own Time

Move your daily sync to a time you choose


Free with Dynamic Pricing subscription

Last-Minute Time of Day Pricing

Two extra sync slots you choose, plus Intra-Day POBA


USD 1 per unit/month

Booking Surge Protection

Syncs automatically after a booking comes in


USD 1 per unit/month

Default Sync

No setup required. If sync is enabled on a listing, PriceLabs recalculates and pushes prices once every 24 hours during the overnight window.

This is sufficient for most single-unit hosts and for portfolios that do not rely on occupancy-based pricing.

Specify Your Own Time

Free with your Dynamic Pricing subscription.

Instead of the default overnight sync, you can schedule your daily sync at a specific time in your local timezone. For example, if your property is in New York and you want prices to update at midnight New York time, set that here.

Steps

  1. Go to Account → Settings.
  2. Click Sync Settings.
  3. Select Specify Your Own Time.
  4. Enter your preferred sync schedule.
  5. Click Save.

First Free Sync Window: The first free sync can only be scheduled between 00:00 and 18:00 GMT, due to data collection limitations.

Last-Minute Time of Day Sync

Additional cost: USD 1 per unit/month.
Last-Minute Time of Day Sync gives you two additional sync slots of your choosing. 

What You Get

  1. Two additional sync times per day, set by you.
  2. Intra-day Portfolio Occupancy-Based Adjustments are enabled by this option.

Steps

  1. Go to Account → Settings.
  2. Click Sync Settings.
  3. Select Last-Minute Time of Day Sync.
  4. Choose your two sync times.
  5. Click Save.

Intra-Day Portfolio Occupancy-Based Adjustments

With this option enabled, PriceLabs re-evaluates your portfolio’s occupancy during the day, not just once overnight. As units in your portfolio sell, the remaining units adjust upward within the same day, according to your POBA settings.


This is most valuable if you:
  1. Manage a multi-unit or aparthotel portfolio.
  2. Already use Occupancy-Based Adjustments (OBA or POBA).
  3. Operate in a market with a high share of same-day and next-day bookings.
To use Intra-day POBA, Last-Minute Time of Day Sync must be enabled for ‘All Listings / All Room Types’. For setup, see Intra-day Portfolio Occupancy-Based Adjustments.

Booking Surge Protection

Additional cost: USD 1 per unit/month. Available for supported PMS integrations only.

Booking Surge Protection triggers a price update automatically when a booking comes in — no schedule to configure and no manual action required.

How It Works

  1. Your PMS notifies PriceLabs that a booking has been received.
  2. PriceLabs recalculates prices for that listing.
  3. Updated prices are pushed back to your PMS.
Sync frequency is between 1 and 4 hours depending on your PMS. This interval is determined by how your PMS integration delivers booking data, and is not configurable per account. Any booking received between these intervals will also be considered for recalculating prices.

Availability

Booking Surge Protection requires a supported PMS integration. If your PMS is not supported, the Booking Surge Protection option will be hidden from your Sync Settings.

List of Eligible PMS

  1. Airbnb
  2. Apaleo
  3. BookingSync (Smily)
  4. Chrous
  5. Cloudbeds
  6. Guesty
  7. Hospitable (Smartbnb)
  8. Hostaway
  9. Hostify
  10. iGMS
  11. Lodgify
  12. MisterBooking
  13. Octorate
  14. OwnerRez
  15. Rentals United
  16. RMS Cloud
  17. RoomRaccoon
  18. Smoobu
  19. Staah
  20. Stays
  21. Uplisting
  22. Woodoo

Booking Surge is booking-triggered rather than scheduled, so it cannot be used to define the time slots for Intra-day Portfolio Occupancy-Based Adjustments. That feature requires Last-Minute Time of Day Sync.

Steps

  1. Go to Account → Settings.
  2. Click Sync Settings.
  3. Toggle Booking Surge Protection on.
  4. Choose whether to apply it to All Listings, Specific Listings, or By Group.
  5. Click Save.

Choosing the Right Combination

  1. Single unit, stable market → Default Sync or Specify Your Own Time.
  2. Multi-unit portfolio using POBA → Specify Your Own Time + Last-Minute Time of Day Pricing.
  3. High booking volume, supported PMS → Specify Your Own Time + Booking Surge Protection.
  4. Large portfolio in a compressed, last-minute market → all three, giving you scheduled coverage, intra-day occupancy response, and booking-triggered updates.

Additional Notes

Sync Timing & System Load
  1. Listings are queued for sync at your chosen time.
  2. Sync completion may take a few minutes, depending on system load.
Add-On Charges
The USD 1 per unit/month fee applies regardless of whether the listings are:
  1. Independent
  2. Mapped (multi-unit or cross-channel listings)
  3. The same fee applies to both parent and child listings.
Last-Minute Time of Day Pricing and Booking Surge Protection are billed separately. Enabling both costs USD 2 per unit/month.

Sync Toggle
All paid sync options apply only to listings where the sync toggle is ON.

Occupancy Based Adjustments

Portfolio Occupancy Based Adjustments

Intra-day Portfolio Occupancy-Based Adjustments