Extra Person Fee

Extra Person Fee

In PriceLabs, one of the goals of automation is to simplify and speed up the process of your pricing and revenue management tasks. One way to do this is by setting up rules like "Extra Person Fee." 🧑🏻‍🤝‍👩🏼

What is an "Extra Person Fee"?
👉🏼 In the hotel and rental business, there is a base number of guests; if the number of guests exceeds that number, the property manager/owner charges an extra fee for each person over the limit.

There are two options available in PriceLabs when "Extra Person Fee" is set;
  1. "Fixed" means that you'll be charging a specific fixed amount for every extra person.
    Example: 70 USD after 3 Guests

  2. "Percent" means for that every extra person, you'll be charging a percentage (%) based on the recommended rate
    Example: You set 10% after 8 guests - If the nightly rate recommendation for tonight is $217, then your OTA will apply a $22 (rounding off from $21.70) extra person fee after every 8 guests.
    Assuming your total guest is 10 people, then they will be charged an extra $44 ($22 x 2 extra people)
Note: The extra person fee in % will be calculated for the check-in day only since we don't send different extra person fees for each day.  If this does not apply to you, you may need to choose a flat pricing option.

Extra Person Fee - feature availability
While we want this to be supported by all our PMS and OTA, currently, we only have them for the below list;

Avantio -
Hosthub (Syncbnb)
Interaction Booking Manager
Italianway (Kalisi)
Rentals United 

How to set them in PriceLabs?
  1. On the Pricing Dashboard, click the "Review Prices" of the listing you want to set up.
  2. Next is the "Edit" of the Customization box.
  3. On the floating page, you'd see the "Extra Person Fee" & then toggle ON the feature.
  4. Click "Save Changes" when you're finished, and then click "Sync now" if you want to immediately apply the changes. If you do not click "Sync Now," the changes to your syncing listing will be loaded during the nightly system update.


1) "If I have a fixed $ fee, the fixed $ amount will be added per extra guest per night of the booking?"
Answer: Yes

2) "What if my PMS or OTA is not listed above?"
Answer: Please set it up on your PMS or your listing channel.

Reminder: It's important to keep in mind that the nightly rates given by the system may vary if you've made any pricing adjustments outside of PriceLabs.

The details on the above table may change at any time, as we will be updating for more PMSs in the coming months.
If you don't see your PMS on the list o would like to confirm the information - please reach out to us at support@pricelabs.co

    • Related Articles

    • Setting Cleaning Fees, Service Fees and Booking Fees

      Are you wondering how PriceLabs manages all of the fees associated with listing your property on multiple channels? The short answer is: We don't! Whether you use a channel or property management system, or send prices directly to Airbnb, any fees or ...
    • How to integrate PriceLabs with eviivo

      When syncing with eviivo, PriceLabs can update daily rates and minimum stay requirements for dates up to 540 days from today (see our article here on extending your pricing calendar beyond that point), along with check-in and check-out restrictions. ...
    • How to Integrate PriceLabs with Avantio

      Connecting PriceLabs to Avantio While actively syncing, PriceLabs can send daily rates and minimum stay requirements to Avantio for single and multi-unit listings for up to 540 days from today (see our article here on extending your pricing calendar ...
    • How to Integrate PriceLabs with SuperControl

      Connecting PriceLabs to SuperControl While actively syncing, PriceLabs can send daily rates and minimum stay requirements to SuperControl listings for dates up to 540 days from today(for more on extending your pricing calendar, see our article here). ...
    • 2020-07 (July): Market dashboard update announcement

      What's New? Map of comps by bedroom type Historic occupancies and prices Length of stay by lead time and stay date Common and desired amenities Cleaning and extra person fees Weekly / monthly discounts Cancelation policies Video Overview In this ...