Extra Person Fee

Extra Person Fee

In short-term rentals or hotels, property managers often charge extra when more guests stay than the base occupancy allows. This is where the Extra Person Fee comes in.
  1. This is an automation feature in PriceLabs that helps you charge additional fees when the number of guests exceeds a set limit.
  2. Available as part of your pricing automation settings to simplify revenue management tasks.

Available Options in PriceLabs

  1. Fixed Fee: A specific dollar amount added per extra guest.
    1. Example: $70 after 3 guests – A guest count of 5 will result in an extra fee of $140.
  2. Percentage Fee: A percentage of the nightly recommended rate, added per extra guest.
    1. Example: 10% after 8 guests – If tonight’s rate is $217, each extra guest is charged ~$22 (rounded).
    2. For 10 guests, that’s 2 extra guests × $22 = $44.
The percentage-based extra guest fee is calculated only for the check-in day (not for every night), as we do not send per-night variations for this fee. If that’s not suitable, choose the Fixed option.

How to Set Up Extra Person Fee in PriceLabs

  1. Go to the Pricing Dashboard and click Review Prices on the listing.
  2. Click Edit Customizations.
  3. Navigate to the All Customizations tab.
  4. Scroll to and select Extra Person Fee.
  5. Toggle it ON and set your preferred fee type (Fixed or Percent) and thresholds.
  6. Click Save Changes.

Optionally, click Sync Now to apply immediately; otherwise, changes will sync during the nightly update.

Supported PMS & OTA Systems

PMSExtra Person Fee
365VillasYes
AvaibookYes
AvantioYes, and Extra Person Fee must be set in PriceLabs. Otherwise we will wipe OFF what's set in Avantio.

'Occupation without supplement' in Avantio acts as the trigger for extra guest fees, thats why we don't push trigger
BookingmoodYes
BookingSyncYes
CloudbedsYes - Please reach out to support@pricelabs.co so we can enable it for you.
DesklineYes
EviivoYes (but recommend setting up on eviivo)
If Rate Type in Eviivo is perRoom or perAdultChild, then extra guest fees should be set directly in Eviivo.
If Rate Type in Eviivo is perOccupancy, then users can set extra person fees in PL. We will push exact room charges by calculating the total price for the number of guests upto max occupancy.
EZCloudYes
FNS RoomsYes
GuestyYes - but not supported in Guesty lite
HooneYes
HostYes
HostexYes
Hosthub(Syncbnb)Yes
Interaction Booking ManagerYes
Italianway(Kalisi)Yes
LodgifySet in PriceLabs - otherwise we overwrite
NewBookYes
PrevioYes
RentalWiseYes
RentalReadyYes
Rentals UnitedSet in PriceLabs - otherwise we overwrite
RentlioYes - only for per occupancy rate plans for Rentlio Pro users.
ResNexusYes - We can also update fees for additional guest types like child, pet, etc. via Manage Listings=> Extra Guest Mapping screen. If the user has resnexus listings but doesn't see any hotels in extra guest mapping then do ask them to re-import.
RNSYes
SabeeAppYes
SearchAndStayYes
SecraYes
StaahYes
StayntouchYes
Suches VacationsYes
TokeetSet in PriceLabs - otherwise we overwrite
URBookedYes
WebHotelierYes (adults only)

Important Notes

  1. Eviivo Users:
    1. Supported only for rate types set to Per Occupancy.
    2. Not supported for Per Room or Per Adult/Child — set those fees directly in Eviivo.
    3. PriceLabs calculates and pushes exact room charges for guests up to the maximum occupancy.
  2. Guesty Users:
    1. Feature only supported for Guesty Pro. Not available for Guesty for Hosts.
  3. Lodgify Users:
    1. When a reservation change happens (e.g., guest count change) on Airbnb, the extra person fee will not update unless other reservation elements are also changed.
    2. This limitation comes from Lodgify, not PriceLabs.

For any PMS not listed, set the extra person fee directly in your PMS or OTA dashboard.

FAQs

Q1: Will a fixed $ fee apply per guest per night?
A1: Yes, it applies per guest per night after the threshold is reached.

Q2: What if my PMS or OTA isn’t listed?
A2: Set the fee directly on your channel or PMS system.

Reminders

  1. Final nightly rates may vary if you’ve made pricing changes outside of PriceLabs.
  2. Our supported PMS/OTA list is growing. If your system isn’t listed, or you’d like to confirm support, reach out to us at support@pricelabs.co.

Video


    • Related Articles

    • Setting Cleaning Fees, Service Fees and Booking Fees

      Have you ever wondered how PriceLabs handles the various fees associated with your listing? Let us explain. The short answer is: We don't! At PriceLabs, we do not directly manage the fees and discounts related to cleaning, processing, or other ...

    • How to Integrate PriceLabs with ResNexus

      PriceLabs can send dynamic rates and extra guest fees to ResNexus listings for up to 729 days in advance. Feature Availability See what features work with your PMS. Click here to check which customizations are supported for your platform, so you know ...

    • How to Integrate PriceLabs with Hostex

      PriceLabs can send Dynamic rates, Minimum stay, Check-in & Check-out rules, Weekly & Monthly discounts, Extra person fee to Hostex for up to 365 days in advance: Feature Availability See what features work with your PMS. Click here to check which ...

    • How to Integrate PriceLabs with Avaibook

      PriceLabs can send prices, minimum stays and extra person fees to Avaibook for up to 540 days in advance. Feature Availability See what features work with your PMS. Click here to check which customizations are supported for your platform, so you know ...

    • How to Integrate PriceLabs with Stayntouch

      PriceLabs can send dynamic rates and extra guest fees to Stayntouch listings for up to 365 days in advance. Feature Availability See what features work with your PMS. Click here to check which customizations are supported for your platform, so you ...

    Sign up for training

    To help you get the most out of PriceLabs, we have training webinars in English, Spanish, Portuguese and French. Click here to Register.