Extra Person Fee

Extra Person Fee

In short-term rentals or hotels, property managers often charge extra when more guests stay than the base occupancy allows. This is where the Extra Person Fee comes in.
  1. This is an automation feature in PriceLabs that helps you charge additional fees when the number of guests exceeds a set limit.
  2. Available as part of your pricing automation settings to simplify revenue management tasks.

Available Options in PriceLabs

  1. Fixed Fee: A specific dollar amount added per extra guest.
    1. Example: $70 after 3 guests – A guest count of 5 will result in an extra fee of $140.
  2. Percentage Fee: A percentage of the nightly recommended rate, added per extra guest.
    1. Example: 10% after 8 guests – If tonight’s rate is $217, each extra guest is charged ~$22 (rounded).
    2. For 10 guests, that’s 2 extra guests × $22 = $44.
The percentage-based extra guest fee is calculated only for the check-in day (not for every night), as we do not send per-night variations for this fee. If that’s not suitable, choose the Fixed option.

How to Set Up Extra Person Fee in PriceLabs

  1. Go to the Pricing Dashboard and click Review Prices on the listing.
  2. Click Edit Customizations.
  3. Navigate to the All Customizations tab.
  4. Scroll to and select Extra Person Fee.
  5. Toggle it ON and set your preferred fee type (Fixed or Percent) and thresholds.
  6. Click Save Changes.

Optionally, click Sync Now to apply immediately; otherwise, changes will sync during the nightly update.

Supported PMS & OTA Systems

PMSExtra Person Fee
365VillasYes
AvantioYes - Extra guest fees must be set in PriceLabs.
BookingSyncYes
DesklineYes
EviivoYes - but recommend setting up on eviivo
EZCloudYes
FNS RoomsYes
GuestyYes - but not supported in Guesty lite
HostexYes
Hosthub(Syncbnb)Yes
Interaction Booking ManagerYes
Italianway(Kalisi)Yes
LodgifyYes - Extra guest fees must be set in PriceLabs.
NewBookYes
PrevioYes
RentalWiseYes
Rentals UnitedYes - Extra guest fees must be set in PriceLabs.
RentlioYes - Only for per occupancy rate plans for Rentlio Pro users.
ResNexusYes
RNSYes
SabeeAppYes
SearchAndStayYes
SecraYes
StaahYes
Suches VacationsYes
TokeetYes - Extra guest fees must be set in PriceLabs.
URBookedYes

Important Notes

  1. Eviivo Users:
    1. Supported only for rate types set to Per Occupancy.
    2. Not supported for Per Room or Per Adult/Child — set those fees directly in Eviivo.
    3. PriceLabs calculates and pushes exact room charges for guests up to the maximum occupancy.
  2. Guesty Users:
    1. Feature only supported for Guesty Pro. Not available for Guesty for Hosts.
  3. Lodgify Users:
    1. When a reservation change happens (e.g., guest count change) on Airbnb, the extra person fee will not update unless other reservation elements are also changed.
    2. This limitation comes from Lodgify, not PriceLabs.

For any PMS not listed, set the extra person fee directly in your PMS or OTA dashboard.

FAQs

Q1: Will a fixed $ fee apply per guest per night?
A1: Yes, it applies per guest per night after the threshold is reached.

Q2: What if my PMS or OTA isn’t listed?
A2: Set the fee directly on your channel or PMS system.

Reminders

  1. Final nightly rates may vary if you’ve made pricing changes outside of PriceLabs.
  2. Our supported PMS/OTA list is growing. If your system isn’t listed, or you’d like to confirm support, reach out to us at support@pricelabs.co.

Video


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